First Aid Incident Report
Document injuries and first aid treatments clearly and completely. Keep printed copies in your first aid kit so you have a record of every incident for medical follow-ups or insurance.
First Aid Incident Report
Complete one form per incident. File with medical records.
Incident Details
| Field | Details |
|---|---|
| Type of Injury | |
| Body Part(s) Affected | |
| How Did It Happen? | |
| Witnesses Present | |
| Severity (minor / moderate / severe) |
Treatment Administered
| Time | Treatment / Action | Supplies Used | Administered By |
|---|---|---|---|
Follow-Up Actions
| Item | Done | Notes |
|---|---|---|
| Professional medical care sought? | ||
| Tetanus / vaccination status checked? | ||
| First aid supplies restocked? | ||
| Hazard corrected to prevent recurrence? | ||
| Photo documentation taken? |
Additional Notes
Frequently Asked Questions
When should I fill out a first aid incident report?
Complete a first aid incident report any time someone in your household, worksite, or group receives first aid treatment, regardless of how minor it seems. This includes cuts, burns, sprains, allergic reactions, heat illness, and falls. Documentation creates a record for insurance, helps identify patterns, and provides critical information if symptoms worsen later.
What information should a first aid incident report contain?
A thorough first aid incident report should record the date and time of the incident, the name and age of the injured person, a description of what happened, the nature and location of the injury, the treatment provided, the name of the person who administered first aid, and any follow-up actions recommended such as seeking medical care.
How long should I keep completed first aid incident reports?
Keep first aid incident reports for at least 3–5 years. For workplace incidents, OSHA and state regulations may require longer retention, often 5 years. Store reports in a binder or folder in a secure, dry location. These records can be critical evidence for insurance claims, legal matters, or monitoring a person's recovery.